Job Descriptions & Pay
FLEET SERVICE MANAGER
|Class Title:||FLEET SERVICE MANAGER|
|Salary Schedule:||Approved Arizona Law Enforcement Merit System Council Salary Schedule|
|Summary Statement:||Manages a statewide fleet operation to include vehicle acquisition and replacement, and equipment repair and maintenance programs involving shops in multiple locations and managing the planning, procurement and vehicle buildup processes to provide emergency and support vehicles for all Department operations. Performs related duties as assigned. This is a competitive classification.|
|Essential Functions:||(not intended to be all inclusive)
1. Supervises fleet personnel, which includes: interviewing prospective employees; providing and/or recommending training; coordinating, scheduling and assigning work product; establishing performance measures, goals, objectives and priorities; evaluating work performance; providing feedback, direction and guidance; keeping personnel abreast of new or revised information; answering questions; and recommending and/or implementing personnel actions.
2. Develops section budget by forecasting income and expenses and recording the resulting information in a predetermined format for review and approval.
3. Coordinates equipment and personnel availability to provide services (e.g., vehicle mechanical inspections, mechanical repairs, administrative services, technical expertise, etc.) for state and local political entities upon request.
4. Oversees and approves administrative processing of paperwork required in the acquisition or disposal of equipment (e.g., title, registration, license, etc.).
5. Monitors section expenditures to ensure compliance with budget constraints. Approves purchases of equipment and supplies necessary for section operations submitted by fleet service supervisors.
6. Develops specifications and bid packages, obtains cost estimates, evaluates proposals and selects vendors, recommends acceptance, and monitors contract compliance for police vehicles, specialty and related equipment.
7. Reviews equipment maintenance invoices to ensure that proper maintenance was performed.
8. Reviews charges for equipment repairs according to the terms of new and extended service warranties, in order to receive full benefit of the warranties and reduce costs to the Department.
9. Plans, organizes and directs the DPS fleet management operations including vehicle and equipment procurement, maintenance, repair and disposal.
10. Analyzes equipment build-up requests in order to determine specific needs and construction methodology required for optimal equipment performance and reliability.
11. Develops and/or approves shop safety standards in compliance with Occupational Safety and Health Administration (OSHA) guidelines and Department policies.
12. Audits contract repair services by visually inspecting vendors' facilities and records in order to ensure high quality repairs and accurate billing of costs.
13. Responds to inquiries and complaints from service users in order to provide information, maintain good customer relations and improve shop performance.
14. Inspects facilities, examines equipment and approves acquisitions throughout the state.
15. Transports equipment as required in the acquisition and repair of vehicles, using a tow truck, roll-back truck, or car trailer.
16. Coordinates the receipt and disposal of equipment in order to maximize utilization of equipment.
17. Oversees the vehicle emissions program to comply with federal and state mandates.
18. Directs short- and long-range planning for fleet operations and acquisitions, customer service, and fiscal issues.
|Knowledge, Skills, & Abilities Required:||Knowledge of:
1. the principles and practices of supervision.
2. state and federal environmental laws concerning the handling of hazardous materials routinely used in the repair and maintenance of vehicles.
3. fleet service procedures, and federal and state laws to manage fleet service shop operations.
4. effective training methods to provide training for employees in repair techniques or equipment operation.
5. state and federal laws concerning vehicle emissions standards and the handling of hazardous materials to oversee and perform emissions testing, equipment repairs, and the proper disposal of hazardous materials.
6. OSHA regulations to establish safety policies and procedures for fleet service operations.
7. vehicle mechanical and electrical systems.
8. applicable procedures for formal bid processes.
9. state procurement code.
1. estimating cost of vehicle repairs to determine advisability of repairing or disposing of equipment.
2. modern office practices, procedures and equipment to perform office functions in an efficient manner.
3. the use of computer keyboard devices.
4. the use computer software programs.
5. the operation of vehicles and equipment (e.g., automobiles, trucks, motorcycles, motor homes, forklifts, etc.) to travel to off-site locations or perform road tests.
6. calculating mathematical problems involving addition, subtraction, multiplication, and division on a calculator to determine weights, measurements, time, quantities, metric conversion, repair costs, parts and supplies expenditures, and budget recommendations.
7. preparing and administering a budget.
8. effectively coordinating personnel and resources on various work processes.
1. effectively communicate orally and in writing.
2. analyze and compile information from various sources to make decisions or prepare reports.
3. read and comprehend technical information (e.g., shop manuals, manufacturers' specifications, warranties, parts catalogs, service orders) to estimate repair or modification costs, reconcile charges and perform vehicle diagnostics and modifications.
4. identify and analyze problems, develop alternatives and suggest recommendations or implement resolutions in the day-to-day management of fleet operations.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
May be required to move items up to 50 pounds.
May be required to stand, stoop, bend, kneel and squat for extended periods of time.
May be exposed to fumes or dust, toxic or caustic chemicals, outdoor weather, moving mechanical parts and moderate to loud noise levels.
May be required to travel to perform certain work functions.
|Minimum Qualifications:||Must have and maintain a valid Arizona driver license.
Requires eight (8) years of journey-level experience in the maintenance, repair and service of gas and/or diesel motorized equipment and/or automotive related functions (e.g. parts, fabrication, etc.), including three (3) years in a lead or supervisory capacity.
NOTE: Graduation from a certified trade school for automotive mechanics or an AAS in Automotive Technology may substitute for two (2) years of the required experience.
Must successfully complete the examination process.
FLSA Status: Exempt
Current as of: 4/17/2014 2:39:26 AM