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Job Descriptions & Pay

FISCAL/PLANNING OFFICER

Class Title: FISCAL/PLANNING OFFICER
Class Code: 4211
Salary Schedule: Approved Arizona Law Enforcement Merit System Council Salary Schedule
One Salary
Annual / Hourly
Step 1
Annual / Hourly
Step 2
Annual / Hourly
Step 3
Annual / Hourly
Step 4
Annual / Hourly
-
$40,383.82/$19.42
$42,073.36/$20.23
$43,762.89/$21.04
$45,452.42/$21.85
Step 5
Annual / Hourly
Step 6
Annual / Hourly
Step 7
Annual / Hourly
Step 8
Annual / Hourly
Step 9
Annual / Hourly
$47,141.95/$22.66
$48,831.48/$23.48
$50,521.02/$24.29
$52,210.55/$25.10
$53,900.08/$25.91
Annual salaries are calculations based on approved hourly rates.

Summary Statement: Responsible for accounting and budgetary functions, financial systems and records to ensure compliance with applicable laws, policies and regulations; implements fiscal provisions; performs administrative duties; and develops and analyzes program plans, recommending and coordinating changes. Performs other duties as required. This is a competitive classification.

Essential Functions: (not intended to be all inclusive)

1. Conducts financial and operational compliance audits on grant recipients. When necessary, receives funds determined to be non-allowable by audit.

2. Creates and maintains plans, records and files based upon analysis of research information, which identify funding obligations and limitations for law enforcement agencies, state agencies and jurisdictions within Arizona.

3. Provides administrative and supervisory assistance (writing reports, researching and analyzing information, strategic planning, etc.) to management.

4. Reviews, analyzes and modifies all grant contracts in order to ensure compliance with applicable laws, policies and regulations.

5. Reviews and analyzes contract status and expenditure reports against all funds.

6. Compiles reimbursement reports, vouchers and letters of credit in order to initiate payments to grantees.

7. Reviews, approves, and processes vouchers for funding which indicate expenditures and balances in order to provide an audit trail.

8. Prepares monthly reconciliation to the financial statements.

9. Prepares the budget by analyzing accounting data and reports, including reconciling state and federal fiscal years.

10. Completes applications for, and monitors grant funds for the state highway safety programs.

11. Represents the state at regional training conferences.

12. Reviews all purchase orders, travel claims and requisitions, and completes Personnel/Position Action Request (P/PAR) forms as directed.

13. Manages, coordinates and maintains Department of Justice federal grant programs, as well as other funding sources, and multiple federal contracts.

14. Creates, implements and maintains forms for use by grantee agency personnel in the federal contract processes.

15. Creates and maintains records and files (i.e. personnel, capital inventory, fiscal and property reports, etc.).

16. Coordinates staff training programs.


Knowledge, Skills, & Abilities Required: Knowledge of:

1. principles, practices and applications of auditing and accounting methods and techniques.

2. grant procedures.

3. planning and research principles and practices.

4. records management techniques.

Skill in:

1. oral and written communications.

2. use of computers and software to utilize spreadsheets, word processing, and database programs.

3. mathematical computations.

Ability to:

1. identify problems, research information, analyze alternatives and develop viable plans and solutions.

2. establish and maintain effective working relationships with those contacted in the course of assignment.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

May be required to supervise professional and clerical employees.

Office setting.


Minimum Qualifications: Requires any combination of professional auditing and planning experience and related education (e.g. accounting, finance, business, etc.) from an accredited college or university to total four (4) years.

Progression to the next pay level/step requires an overall performance rating of at least "Standard" in the last 12 months.

Must successfully completion of the examination process.

FLSA status - Non-Exempt




Current as of: 7/23/2014 9:01:52 AM