AZ DPS
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Job Descriptions & Pay

FACILITIES MANAGER

Class Title: FACILITIES MANAGER
Class Code: 3309
Salary Schedule: Approved Arizona Law Enforcement Merit System Council Salary Schedule
 
One Salary
Annual / Hourly
$98,750.08/$47.48
Annual salaries are calculations based on approved hourly rates.

Summary Statement: Under administrative direction, is responsible for work of considerable difficulty providing staff direction to multiple units including facilities planning, programming, design, construction and maintenance activities for statewide department grounds and facilities consisting of multiple buildings of various types (e.g. office buildings, housing units, laboratories): directly involved in contract and cost negotiations with government agencies, contractors, consultants, vendors and real estate firms; plans and develops policies and procedures, budget, programs and reports; reviews contract documents. This is a competitive classification.

Essential Functions: (not intended to be all inclusive)

1. Manages and directs the facilities section units (planning and administration, design and constructions, and maintenance) to provide and maintain adequate facilities and a safe and comfortable environment statewide for Department employees to work and live in and, for those Department employees living in remote housing, to live in using computer, calculator, engineer and architect's measuring devices, estimating manuals, procurement guidelines, trade literature, trade memberships, and Building Owners' and Managers' Association standards.

2. Develops programs, practices, procedures, and budget for assigned section to provide effective, efficient and safe methods of operation using computer, calculators, engineer and architect's measuring devised, estimating manuals, procurement guidelines, trade literature, trade memberships, and Building Owners' and Managers' Association standards.

3. Conducts or attends meetings to obtain or disseminate information regarding assigned work unit issues and programs.

4. Present information and consults with high level officials (e.g. executive staff, other agencies, legislature, etc.) on overall facilities needed or activities requiring funding and approval to proceed.

5. Serves as chief negotiator for all major activities regarding property purchases, leases, architectural and engineering contracts, etc. to enable the state and Department to obtain the best value for the least amount of funds using expertise and miscellaneous office equipment.

6. Manages design and construction of major projects to develop a project team and assure cost and quality efficiency or to review and sign contract change orders.

7. Evaluates qualifications of architects, engineers, contractors, real estate/property owners and developers to ensure quality work is performed.


Knowledge, Skills, & Abilities Required: Knowledge of:

1. the principles and practices of architecture, construction and maintenance of buildings.

2. the principles and practices of management (e.g. budgeting, procurement, personnel, communication, time management).

3. laws, codes, regulations and statutes relating to construction and/or maintenance of buildings.

4. interviewing techniques for the purpose of recommending staff selections.

Skill in:

1. budget and capital investment expenditure planning.

2. exercising effective administrative and technical supervision over a professional and technical staff.

3. preparing and administering a budget.

4. communicating orally in a positive and productive manner with high level officials (e.g. executives, legislators), managers, peers, subordinate staff, vendors, users and the general public.

5. communicating in writing in a position and product manner with high level officials (e.g. executives, legislators), managers, peers, subordinate staff, vendors and users.

6. establishing and maintaining effective working relationships with high level officials (e.g. executives, legislators), managers, peers, subordinate staff, vendors and users.

7. negotiating (e.g. contracts, quotes, construction costs/terms, feed, professional services).

8. effectively coordinating personnel and resources on various projects.

9. resolving complex planning problems.

Ability to:

1. manage, oversee, and prioritize multiple technical projects.

2. develop policies and procedures.

3. look at complex problems, develop criteria, analyze and apply information as short-term creative design solutions or long-term planning issues.

4. develop and adhere to schedules.

5. be flexible in responding to changes in schedules and job priorities.

6. evaluate bids from, and the qualifications of, contractors.

7. interpret building and safety codes.

8. identify and utilize all available resources.

9. manage, provide direction, assign tasks and ensure the work product is accurate and complete.

10. evaluate subordinates work quality to complete performance appraisals, identify areas needing improvements, and recommend training.

11. plan, develop and install new sites, facilities and buildings.

12. develop short and long term plans.

13. establish priorities to meet deadlines.

14. develop, administer and monitor various programs (e.g. preventive maintenance, maintenance management, capital improvement, building renewal).


Minimum Qualifications: Three (3) years of experience as a Facilities Supervisor; or any combination of related education and construction management experience including maintenance, programming, planning, design, security, and contract administration to total ten (10) years.

Five (5) years of the experience must have been in a supervisory capacity.

Allowable education includes up to four (4) years of college courses from an accredited college or university in architecture, civil engineering, construction management or a related field.

Must successfully complete the examination process.

FLSA Status: Exempt




Current as of: 4/23/2014 7:50:19 AM