Job Descriptions & Pay
|Class Title:||PROCUREMENT MANAGER|
|Salary Schedule:||Approved Arizona Law Enforcement Merit System Council Salary Schedule|
|Summary Statement:||Responsible for managing, planning, coordinating and implementing the Department's procurement functions.
Work is performed under the general direction of the Financial Services Manager. Performs other duties as assigned. This is a competitive classification.
|Essential Functions:||(not intended to be all inclusive)
1. Manages through subordinate supervisors the procurement functions of the Department.
2. Serves as the designated Department Chief Procurement Officer with the responsibility of authorizing all procurement related activities and documents including specification preparation, solicitation issuance, contract awards, contract amendments, procurement waivers, negotiations, contract administration issues, responses to bid protests and contract claims, brand name usage and proposal formats.
3. Interprets and disseminates information (e.g. state statutes, administrative rules, general policies and procedures).
4. Testifies at legal hearings or bid protests.
5. Develops policies, procedures and goals for area of responsibility.
6. Reviews bid documents and analyzes findings to determine compliance with State procurement laws, Department policy and procedures.
7. Participates in setting long-range plans for the Department.
8. Serves as liaison between the Department and other agencies (e.g. Attorney Office and Department of Administration) to investigate and resolve problems, facilitate a proper flow of information, respond to legal issues and clarify the procurement philosophy.
9. Resolves problems arising among vendors, public officials and agency personnel requiring assistance to ensure compliance with legal terms and conditions of contractual agreements.
10. Conducts meetings with Department personnel to access needs, solve routine/non-routine procurement related problems, disseminate information, and explain laws, policies and procedures.
11. Remains current on job-specific procedures through training courses, professional organizations, books, magazines, etc. to apply appropriate methodologies. Reviews technical research papers, reports and data trends to develop innovative approaches to problem solving.
12. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public procurement.
|Knowledge, Skills, & Abilities Required:||Knowledge of:
1. the principles and practices of public procurement administration.
2. federal, state and local regulations and contract law relating to procurement functions.
3. specifications and contract preparation and bid evaluation.
4. accounting practices as applied to procurement procedures.
5. common business practices relating to the purchase, pricing, terms, shipment, taxes and payment for goods and services.
1. the interpretation and application of rules, regulations, and policies.
2. effectively communicating with all levels of staff and the general public.
3. performing mathematical calculations.
4. the operation of a personal computer and various software applications for word processing, spreadsheets, etc.
1. manage and lead a multi-disciplined staff.
2. supervise and evaluate the work of subordinate personnel.
3. review and evaluate programs and policies, and develop and implement new processes.
4. negotiate conditions and terms of contracts.
5. establish and maintain effective working relationships with those contacted in the course of assignment.
6. work within stringent deadlines to complete assignments.
7. communicate complex financial and legal information to all levels of individuals.
8. perform research and make sound recommendations.
9. formulate reports and compose correspondence.
10. analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
11. interpret laws and regulations.
12. communicate clearly and concisely, both orally and in writing.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
|Minimum Qualifications:||Requires a Bachelor's degree from an accredited college or university in purchasing, business or other closely related field and six (6) years experience in governmental procurement with a minimum of three (3) years in a supervisory/managerial role; OR, eight (8) years of progressively responsible experience in governmental procurement with a minimum of three (3) years in a supervisory/managerial role.
Certification through the National Institute of Governmental Purchasing (NIGP) is preferred.
Must successfully complete the examination process.
FLSA Status: Exempt
Current as of: 12/7/2013 7:51:59 AM