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Job Descriptions & Pay


Class Code: 4136
Salary Schedule: Approved Arizona Law Enforcement Merit System Council Salary Schedule
One Salary
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Annual salaries are calculations based on approved hourly rates.

Summary Statement: Responsible for administrative work of average difficulty in ensuring compliance with federal and state mandates pertaining to the use of the Arizona Criminal Justice Information System (ACJIS).

If assignment is as an ACJIS Compliance Specialist, employee is responsible for performing statewide operations audits, criminal history reporting reviews, security compliance inspections and coordinating user agency network access pertaining to ACJIS. If assignment is as an ACJIS Instructor, employee is responsible for the instruction, coordination, execution and evaluation of statewide training programs. Performs related duties as assigned. This is a competitive classification.

Essential Functions: (not intended to be all inclusive):

Common to both assignments:

1. Plans, organizes and instructs criminal justice agency personnel statewide in the transfer of criminal history information within criminal justice agencies.

2. Prepares/presents comprehensive reports to provide information or status of training.

3. Identifies and prioritizes training needs of criminal justice agencies.

4. Develops, maintains and distributes various training-related documents and materials; develops and implements new training programs to comply with new agency requirements set by the Arizona Legislature; develops manuals.

5. Develops and implements revisions to policies and procedures regarding various programs based on federal and state mandates.

6. Establishes, updates and maintains manual and automated filing systems for confidential and administrative files.

7. Serves as liaison between DPS and criminal justice agencies to coordinate services or resolve problems and facilitate the flow of information regarding the ACJIS/NCIC databases and the application of mandated requirements.

8. Analyzes topic papers and proposed network changes and makes recommendations to management regarding changes or enhancements to the computerized network.

9. Reviews external agencies' operational procedures, documentation and case files and provides assistance in the development and documentation of agency training standards, strategies and activities.

10. Remains current on job-specific procedures, laws, rules, regulations and legislation through training courses, meetings, publications or research.

ACJIS Compliance Specialist:

1. Conducts on-site operational compliance audits and criminal history reporting reviews of criminal justice agencies statewide to fulfill federal and state mandates.

2. Conducts, documents and interprets off-line log searches to assist in operational audits and administrative review for internal investigations and possible violations of the National Crime Information Center (NCIC)/ACJIS networks.

3. Researches allegations of ACJIS/NCIC network misuse to ensure compliance with established security and dissemination requirements.

4. Coordinates with unit members to schedule meetings, site inspections, audit trips and training; directs the work of program-related personnel.

5. Conducts statewide security compliance inspections to coordinate initial agency access and equipment changes. Reviews and processes requests for ACJIS Line Fund monies; evaluates and submits requests for Originating Agency Identifiers (ORI).

6. Coordinates projects to interface user agency's computer system programs with the ACJIS network; facilitates installation of computer equipment or circuits to provide timely completion of work.

7. Coordinates and participates in User Advisory and Technical Users Groups seminars to provide notification of ACJIS/NCIC network changes or issues.

8. Researches and initiates data processing requests to modify computer systems, generate special requests or provide specialized data reports; determines feasibility of modifying/enhancing existing programs.

9. Develops various forms, research instruments, reports or other correspondence to meet assignments or provide or gather data.

10. Serves on Department task forces to provide input and exchange information regarding assigned work unit issues.

11. Briefs criminal justice management on audit/review findings and recommends training programs to ensure compliance with federal and state mandates.

12. Coordinates communications of criminal justice agencies affected by an ACJIS network outage.

13. Gathers, summarizes and analyzes statistical information and data in order to evaluate trends and sources of problems.

14. Establishes data quality statistics and degree of accuracy and reliability.

ACJIS Instructor:

1. Plans, organizes and coordinates classes of Arizona law enforcement and criminal justice agency sworn and civilian personnel statewide in the access and use of automated criminal justice information systems.

2. Instructs and evaluates classes and instructors to ensure training is provided in accordance with federal and state laws, rules and regulations.

3. Evaluates course materials, delivery and content to determine if course performance objectives are met and content and applicability of training program is current and in compliance with state and federal guidelines.

4. Develops, implements and modifies program curriculum, content and/or materials for existing and new training programs.

5. Provides quality control of various reports or actions by law enforcement and criminal justice agencies to ensure compliance with state and federal laws, rules and regulations.

6. Analyzes, distributes and compiles technical and operational updates from NCIC to ensure that the control terminal agency is in compliance; determines what changes are necessary to ensure continued compliance.

7. Assists in research, analysis or implementation of new and revised criminal justice information systems.

8. Presents details of the unit training programs to NCIC auditors.

9. Gathers information from user agencies regarding the use of the ACJIS network; researches user problems; recommends changes or improvements in the ACJIS system or procedures.

10. Consults with training facilitators statewide to monitor training activities, regional issues, needs and requests.

11. Tests programming documents problems and conveys necessary changes of computerized databases in order to ensure information is accurate and accessible to authorized users.

12. Creates and modifies state level Terminal Operator Certification tests for certification and proficiency in the use of the ACJIS/NCIC networks.

Knowledge, Skills, & Abilities Required: KNOWLEDGE OF:

1. business English, spelling, grammar and punctuation required to produce and proofread written complex documents.

2. records management systems (both automated and paper files) to ensure accurate maintenance of files and ease of retrieval.

3. report writing in order to produce statistical or technical reports in an appropriate format.

4. modern office practices, procedures and equipment to perform office functions in an efficient manner.


1. in the use of computer keyboard devices.

2. computer software programs.


1. effectively communicate both orally and in writing at all levels.

2. identify problems, analyze alternatives and develop feasible recommendations.

3. interpret and apply moderately difficult to complex written information.

4. proofread, edit, reconcile inaccuracies or verify documents or statistical material in order to make appropriate corrections or determine compliance with policies and procedures.

5. conduct research, gather information and analyze a wide variety of data and statistics to complete reports and assignments.

6. set short and long range plans or goals for programs and projects.

7. compose written material for different levels of readership.

8. use discretion in the dissemination of oral and written communication in order to safeguard confidential or sensitive information.

9. work under minimal supervision and make independent decisions.

10. perform detailed work with a high degree of accuracy.

11. organize, prioritize and perform multiple tasks to complete job functions in an orderly, efficient manner.

12. complete assignments within a designated deadline.

13. develop, lead or participate in teams or workgroups.

14. adapt to changing priorities.

15. establish and maintain effective working relationships with those contacted in the course of assignment.

16. make oral presentations to individuals or groups.


Office setting.

Minimum Qualifications: Requires four (4) years of administrative support, research or analytical experience, one (1) of which must be in computer-based confidential databases or training, OR any combination of education and administrative support, research or analytical experience including one (1) year in computer-based confidential databases or training to total four (4) years. Must possess and maintain a valid Arizona driver license. Statewide travel is required to perform certain work functions.

Progression to the next pay level/step requires an overall performance rating of at least "Standard" in the last 12 months.

NOTE: One year of work experience is equivalent to thirty (30) semester hours of coursework from an accredited college or university.

Must successfully complete the examination process.

FLSA Status: Non-Exempt


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Current as of: 7/22/2014 4:36:38 PM