Job Descriptions & Pay
|Class Title:||PROCUREMENT SUPERVISOR|
|Salary Schedule:||Approved Arizona Law Enforcement Merit System Council Salary Schedule|
|Summary Statement:||Performs work of considerable difficulty supervising and administering the Department's procurement functions, including supervision of professional procurement personnel; administration of daily operations of the work unit; performance of independent research studies as well as participation in group research studies; analyzing and initiating changes to the work unit policies, procedures and practices; and other duties as required.
Incumbents have substantial supervisory and program development/management responsibility requiring decisions and determinations subject to review and approval by the manager. Supervision is received from the Procurement Manager. Supervision is given to Procurement Specialists. This is a competitive classification.
|Essential Functions:||(not intended to be all inclusive)
1. Supervises professional/analytical staff members to provide direction and feedback and ensure assigned procurement projects and tasks are completed accurately and within specified deadlines.
2. Directs staff to provide administrative services to Department employees by prioritizing incoming assignments to ensure accurate and timely completion of work, ensure the efficient daily operation of the work unit and ensure accountability and adherence to applicable federal, state and local laws and Department policies and procedures.
3. Establishes performance measures, goals, objectives and priorities for the work unit. Evaluates employee work performance. Identifies and provides appropriate training where needed.
4. Interprets and disseminates information (e.g. state statutes, laws, administrative rules, general policies and procedures, etc.).
5. Edits/revises documents to ensure they are complete, accurate, legally defensible, technically correct, and comply with the Arizona Procurement Code and state laws. Analyzes and reviews regulations and laws applicable to procurement activities.
6. Composes correspondence for Department of Administration approvals (e.g. sole source, emergency procurement, brand name approval, request for proposal approvals, off-contract requests, etc.).
7. Reviews, authorizes, and prepares documentation on all formal and difficult technical bids, and responses to bid protests.
8. Serves as liaison between the Department and other agencies ( e.g. DOA/State Purchasing Office, Attorney General's Office/Procurement Unit, etc.) to investigate and resolve problems, facilitate proper flow of information, respond to legal issues, and clarify the Department's position and philosophy on procurement-related issues.
9. Develops and updates policies and procedures to outline employee responsibilities and correct actions to be taken. Recommends changes and improvements to management regarding work unit policies and issues to improve productivity.
10. Gathers and summarizes data to provide accurate information for reports, correspondence and proposals.
11. Analyzes information to draw valid conclusions in support of decision-making, recommendations and/or program or project initiation, and effectively integrate applicable information into planning processes. Conducts briefings to management and others to report information and answer questions regarding assignments.
12. Prepares and distributes written communications (e.g. bulletins, newsletters, etc.) to inform and update employees of new or revised information.
13. May serve as acting section manager.
|Knowledge, Skills, & Abilities Required:||Knowledge of:
1. statutory requirements and contract law relating to procurement functions.
2. business English, spelling, grammar and punctuation required to produce and review complex written documents.
3. report writing required to produce analytical and technical reports in an appropriate format.
4. mathematics sufficient to calculate weight factors for cost proposals.
5. the principles and practices of supervision.
1. preparing bid proposals and specifications and in evaluating bids.
2. the use of office equipment (including computer devices, calculator, telephone, typewriter, fax machine, copier, etc.).
1. communicate clearly and concisely, both orally and in writing with all levels of contacts, both within and outside the Department.
2. exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of honesty.
3. read, comprehend and interpret complex written materials.
4. speak before groups to provide information or explain Departmental policies, procedures and programs.
5. establish and maintain effective working relationships with those contacted in the course of assignment.
6. analyze and evaluate procurement programs.
7. review, proofread, edit and verify written materials for accuracy in content of information, grammar, calculation, coding and adherence to policies and procedures.
8. develop short and long range plans and goals for programs and projects.
9. organize, prioritize and perform multiple tasks to complete job functions in an orderly, efficient manner.
10. independently make decisions and take appropriate action to administer programs.
11. work within stringent deadlines to complete projects and assignments within a restricted time period.
12. identify problems, analyze alternatives, and develop viable recommendations.
13. independently perform detailed administrative assignments of a difficult nature with a high degree of accuracy.
|Minimum Qualifications:||Requires three (3) years as a Procurement Specialist with the Arizona Department of Public Safety with an overall performance rating of at least "Standard" within the last 12 months; OR any combination of procurement experience and related education from an accredited college or university to total eight (8) years, including one (1) year of supervisory experience.
One year of work experience is equivalent to thirty (30) semester hours of course work from an accredited college or university.
Progression to the next pay level/step requires an overall performance rating of at least "Standard" in the last 12 months.
Must successfully complete the examination process.
FLSA status - Non-Exempt
Current as of: 12/6/2013 5:02:28 AM